Want to give something back to the community? The purpose of the Community Asset Donation Program is to provide a means to recognize and honour others through a lasting tribute. Contributions made through this program will also benefit the parks, urban forest, greenspaces, the natural environment and the community as a whole. On this page, you'll find the roles and responsibilities of the contributor, the donor, the Community Asset Committee, and of staff.
Policy Statement: Individuals and organizations may make a contribution to the Community Asset Donation Program. Further, individuals and organizations may make a donation to the Community Asset Donation Program for a specific community asset. Any community asset can be a tribute to an individual or group. A community asset is considered to be, but not limited to, a tree, bench, work of art, green space, structure, etc.
Administration: The Community Asset Donation Program is under the direction of Yarmouth Town Council and shall be administered by the Town of Yarmouth with the Community Asset Advisory Committee acting in an advisory capacity. Those interested in making a contribution or donation to the Community Asset Donation Program should contact the Town of Yarmouth.
Cost: All costs associated with this program are charged to the Community Asset Donation Program. Any community asset, and any accompanying plaques, are to be purchased by the Town and charged to the Community Asset Donation Program.
Donors may direct a specific use of their donation subject to the recommendation to Town Council by the Community Asset Advisory Committee. A signed purchase agreement outlining the roles and responsibilities of the contributor/donor and the Town will be required upon receipt of funds, prior to the installation of the donated community asset. The cost of a donation for specific item will also include a one time installation/maintenance fee.
Plaques: Plaques shall be made of metal, black on white, three inches by five inches wording shall include: donated (maintained) in memory of (name) (descriptor) by (Optional). Date. Donors who request a plaque to accompany the community asset must purchase it through the Town.
How It Works
Location: Not all Town lands are suitable for the donation of a particular asset. Public Works staff will work with the donor to determine the appropriate location for an asset. The asset will be installed to Town standards and specifications.
Purchase: The donor will be responsible for advance payment of an asset. A tax receipt for the value of the asset will be issued to the contributor. Placement of memorial wreaths, flowers or other items will not be permitted. The Town of Yarmouth will maintain the asset in the same manner as other Town-owned assets. Replacement of a donated asset within the first five years after installation will be at the discretion of the Town of Yarmouth. After that time has elapsed, further replacement shall be at the sole discretion of the Town of Yarmouth.
Installation: Assets will only be installed from April 1 through October 31. Installation will be completed to Town standards and specifications. Donors will be notified by Town staff once the asset has been installed.
Maintenance: The Town of Yarmouth will maintain the donated asset in the same manner as other town assets. If the accompanying plaque requires replacement due to theft or vandalism, the replacement cost will be the responsibility of the Community Asset Donation Program. In the event that the location of the asset proves to cause concern due to vandalism or other issues, the Town may relocate the asset and the plaque.
Receipt and Recognition of Donations
Monetary Contribution: Monetary contributions will be received by Yarmouth Town Hall and a charitable tax receipt shall be issued.
Memorial Book: A Memorial Book shall be kept in Yarmouth Town Hall listing the names of those being remembered, and the contributor’s and donor’s name if they so desire.
Non-Monetary Contribution: Items donated may be subject to an independent appraisal for valuation purposes before a charitable tax receipt shall be issued.
Annual Recognition: Once per year, the names of all those who have either contributed or donated in that calendar year shall be reported to Town Council and shall be published in some form.